Congress Organization

What is a congress?

con·gress (plural: congresses) a large formal meeting of representatives from countries or societies at which ideas are discussed and information is exchanged

Source: Cambridge Dictionary

However, a congress does not necessarily have to be large-scale. Excel defines a congress as a meeting around a specific (scientific) topic. We consider sharing knowledge and networking as the two major priorities of congresses. Although delegates can be from all sorts of professions and diverse countries, they have one thing in common: being truly interested in the subject. Normally, all delegates are either member of a common association, or scientists, or their business is related to the topic of the conference.

Congres organisatie

Congress Organization

Organizing a congress encompasses a lot of aspects. The journey starts with the development of a concept and ends with thanking all delegates for their presence


The basis of your conference

In consultation with the client and the scientific committee, one of our project managers will develop a total concept for your conference. Regarding the total concept an accurate time schedule will be determined, which will be always monitored by Excel. With regards to the total concept a venue will be chosen and contracted, the itinerary will be defined, and online registration will be opened.

High number of attendees

One of the targets of organizing a congress is to enlist a good number of attendees. This will enhance the interaction between delegates during the conference. Moreover, a well-attended conference will attract other potential participants and sponsors. To take advantage of these benefits, Excel develops marketing plans to attract delegates.

Excel congresservice

The concept of your congress

Once the total concept for your congress is defined, Excel will be committed to realize all elements of the concept. In terms of the coordination of the scientific program, we will invite and confirm your speakers and guests. In addition, we will arrange their travel itinerary and accommodation during the conference. Did you know that Excel has a luxurious ‘driver service’? A professional team of selected drivers will take excellent care of your guests during their stay. In addition, Excel offers exposition management. Over the years we have build a relevant network in the sponsor business that we employ in our search for exhibitors for your conference. We will officially invite and contract sponsors and develop a floor plan for your exhibition.

Are you planning a social event next to the scientific program? Exploit our experience. Have a look at our portfolio to get an impression of the events that we organized.



As mentioned before, Excel organizes your conference from A-Z. Therefore, we will be on site to welcome your delegates cordially and to ascertain a flawless execution of your congress.


The most important?

Keeping the overview, but in the meantime not losing sight of the little details that will contribute to giving your guests the real ‘wow’-effect. And that is exactly what Excel is good at. Some recent feedback that we’ve got from one of the guests of our client:

Thanks for spectacular caring and support and the perfect arrangements during my visit. Quite special services you offer and I will highly recommend you to anyone you would like.

With a compact, motivated, and professional team, we ensure the organization of an excellent congress.

Would you like to discuss your ideas? Please do not hesitate to contact us. If desired, we make an appointment without any obligations where we consider the opportunities.